Privacy Notice on the Processing of Personal Data
Data Controller and Contact Details
The data controller is the civil non-profit company "INSTITUTE OF PHILOSOPHY AND IDEAS" (distinctive title "Institute of Philosophy and Ideas"), with registered office in the Municipality of Chalandri, Attica, 188 Kifisias Avenue, P.C. 15231 (hereinafter the "Institute"). Contact details for any data-protection matter and for exercising your rights: [e-mail], tel. [telephone], postal address as above.
Who this Privacy Notice is addressed to
- Speakers at the events.
- Participants attending in person at the venue.
- Participants attending online via Cisco Webex.
- Persons who register to attend or subscribe to the Institute's mailing list.
What data are collected
a) Attendance registration / sign-up: Full name or display name, email address and, where registration is made through the Partiful platform, mobile telephone number, which the platform requires for user verification, as well as your attendance status, which is visible to the other invitees to the same event.
b) Recording of the event: Image and voice of the speaker and participants appearing in recordings, as well as the content of questions and contributions during the discussion.
c) Online participation via Webex: Display name, camera image and audio (if enabled), chat messages, time of joining and leaving, and technical connection data such as the IP address.
d) Speaker data: Full name, professional capacity/title, short biography, contact details, title and abstract of the talk, and profile/promotional photograph.
Special Categories of Personal Data (Article 9 GDPR)
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The events concern philosophical, ethical and bioethical subjects. Consequently, the content of a talk or, in particular, a question or personal contribution to the discussion may reveal philosophical, religious or political beliefs, health data or other special-category data relating to you or to third parties. For this reason, the consent requested is explicit within the meaning of Article 9(2)(a) GDPR and also covers such data. With regard to the speaker, Article 9(2)(e) GDPR additionally applies to views which the speaker has manifestly made public through the talk. Please do not disclose during the discussion data relating to third parties (names, health incidents, family or professional details). The moderator may interrupt or remove from the final material any portions that disclose such data. |
Purposes and Legal Bases of Processing
| Purpose | Legal basis | Data subjects |
|---|---|---|
| Management of attendance registrations, communication and organisation of the event | Article 6(1)(b) GDPR | All |
| Video recording, audio recording and live online transmission of the talk | Article 6(1)(b) GDPR (cooperation agreement with the speaker). Consent is not required for the recording and transmission of the talk itself. As regards any special-category data inferred from its content: Article 9(2)(a) and (e) GDPR. | Speaker |
| Publication of the material on the website and social media, and use of excerpts to promote future activities | Article 6(1)(a) and Article 9(2)(a) GDPR (consent - Parts B/C/D) | Speaker and participants |
| Recording and publication/broadcast of a participant's question or contribution (image, voice, text) | Article 6(1)(a) and Article 9(2)(a) GDPR (consent) | Participants |
| Audience shots taken from the speaker's side, in which individuals are identifiable | Article 6(1)(a) GDPR (consent). | Participants |
| Archiving and long-term availability of the material as an educational and archival resource | Article 6(1)(a) in conjunction with Article 89 GDPR and Article 30 of Greek Law 4624/2019 | All |
| Sending information messages about future events | Article 6(1)(a) GDPR and Article 11 of Greek Law 3471/2006 | Subscribers |
| Establishment, exercise or defence of legal claims and demonstration of compliance | Article 6(1)(f) and Article 9(2)(f) GDPR | All |
Recipients of the Data
- Cisco Systems (Webex), as processor for the online transmission and any recording of the session.
- Partiful Inc. (USA), as provider of the attendance-registration platform. The platform displays your attendance status to other invitees and uses traffic analytics tools.
- The hosting and development provider of the daseintest.live website.
- Media and social-networking platforms on which the material is published (including YouTube/Google, Facebook and Instagram/Meta, LinkedIn), which act as independent controllers for their own processing activities.
- External filming, editing and production partners, under an Article 28 GDPR agreement.
- The owner or manager of the venue, solely for the operational needs of the event.
- The general public, with regard to material that is published.
Transfers Outside the European Economic Area
Some of the above providers (including Cisco and Partiful) process data in third countries, mainly in the United States. Transfers are carried out subject to the safeguards of Chapter V GDPR, namely on the basis of an adequacy decision (EU-U.S. Data Privacy Framework, for certified recipients) or the Standard Contractual Clauses under Article 46(2)(c) GDPR.
Retention Period
| Category | Retention period |
|---|---|
| Attendance registrations and contact details | Twelve (12) months from the event |
| Raw recorded footage | Twelve (12) months from the event; thereafter deleted |
| Published talk material (archival purpose) | No predetermined time limit, with the necessity reviewed every two years and immediate withdrawal in the event of withdrawal of consent or objection |
| Consent declarations and request log | Five (5) years from the end of the relevant use, as evidence pursuant to Article 7(1) GDPR |
| Mailing list | Until you unsubscribe |
Your Rights
You have the right of access, rectification, erasure, restriction of processing, data portability (where processing is based on consent or a contract and is carried out by automated means), and objection (where processing is based on legitimate interests).
Withdrawal of consent: You may withdraw your consent at any time, without giving reasons and at no cost, by sending a simple message to [e-mail]. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal. Following withdrawal, the Institute will cease any further use of material in which I am identifiable, remove it from its official communication channels or make my face unidentifiable (e.g. by blurring), and inform the recipients to whom it has made the material available. Please note that withdrawal cannot reverse uses that have already taken place (e.g. television broadcasts or printed publications), nor can it result in the removal of copies already reproduced by third parties. A copy of the material may be retained exclusively in the Institute's archive, without further publication, where its deletion would render impossible or seriously impair the achievement of the archiving purpose (Article 17(3)(d) GDPR).
Complaint: You retain the right to lodge a complaint with the Hellenic Data Protection Authority (1-3 Kifisias Avenue, P.C. 115 23 Athens, tel. 210 6475600, www.dpa.gr).
How Filming Takes Place and How You Can Avoid Being Recorded
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Filming of the room is carried out from the speaker's side, facing the audience. As a rule, attendees' faces are identifiable. These are not distant or blurred general shots. The venue is divided into two clearly marked zones: Filming zone. Seats within the camera's field of view. Remaining in this zone requires a signed declaration under Part C. Non-filming zone. Seats outside the camera's field of view. No declaration is required and you will not be recorded. You indicate your choice on arrival and it does not in any way affect your participation in the discussion. You may change your choice at any time during the event by moving to a different seat. |
Providing consent is entirely optional. There will be no adverse consequences if you do not consent.
- For online participants, it is sufficient to keep the camera and microphone switched off and use a pseudonym as the display name.
- Questions may also be submitted anonymously in writing through the moderator, regardless of zone.
- If you later discover that you appear in published material against your wishes, the Institute will remove the material or blur your image, without requiring any justification.